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Done with Your Fire Risk Assessment? Here’s the Next Steps to Safety

You have finally completed your fire risk assessment.

Everything is checked, your checklist all crossed out and you got the go signal to continue operation. But you know that it doesn’t end there, right?

Fire safety is an ongoing, never-ending process. This is why fire risk assessment is only the first step in ensuring the safety of your premises against fire incidents.

So, what’s the next step? Here are some of the things that you should do after you have completed your fire risk assessment of your building or premises. This is another checklist that you should tick off, one by one.

Printed Copy of Your Fire Risk Assessment

This is vital for documentation and legal purposes. The fire risk assessment is done by the owner of the building or the establishment. However, there are other authorities who would monitor and evaluate how thorough the assessment was done, thus, the need for a documentation.

If you don’t have a template yet for recording your fire risk assessment results, you can download a free logbook from Firesafe.org. You can also use the attached FRA Template or create your own.

Included in the template should be information such as;

  • Date when the assessment was done
  • The problems or hazards that you have recognized
  • The number and classification of people at risk, e.g., employees, guests, visitors and whoever else applies.
  • The steps that have to be done to eliminate the hazards that were identified. This includes the plan of action towards implementing the changes as well as the target date of when these changes will be applied. This usually applies to those buildings which need restructuring for fire safety concerns.
  • Fire escape plan and plan of action towards the implementation of your fire escape plan.

These are just some of the information that should be included in the fire risk assessment documentation. You can find the rest of the templates attached above.

Monitoring, Review, and Checks

Fire risk assessments, as mentioned above, is not a one-time thing. It is an ongoing process of making sure that your premises and the people inside your business are safe. This is why constant check-ups and monitoring is advised and highly encouraged. There are checks that should be done daily, weekly, monthly and annually. There are also checks that should be done, as the situation requires. Here are some of the examples of how to do these checks.

  • Daily Checks. It’s always better safe than sorry, right? (Oh, that cliché again!) Yeah, but it’s true. That is why it is encouraged to do daily checks of your fire safety measures. Some of the checks that should be done daily are checking if the bolts and padlocks of your fire exits can be easily removed, and that the fire escapes are easily accessible and not blocked. You should also check the safety signs if they are readable from a good distance. The bigger, the better! 
  • Weekly checks. Every weekend, when the office is vacant or not so busy, it would be a good time to check if your fire alarm system is properly working. Check the batteries if they fully charged or need replacements and test the fire pumps and standby diesel engines for at least 30 minutes every week. 
  • Monthly Checks. Aside from the daily and weekly checks, you should also do a monthly check of all the fire safety equipment. This is also a good time to plan out the necessary adjustments or repairs that need to be done in the following month and include it in your monthly budget. 
  • Annual checks. Every year, it is best to do an overall fire risk assessment again of your entire premises. There would definitely be changes to the building for the entire year which could affect the fire safety of the premises. Therefore, it is wise to allocate time for an overall fire safety inspection every year. This is also the time to assess how effective your fire escape plan, and fire safety training of your staff have been.

For more information about scheduled checks, read it at the Firesafe.org website.

Fire Safety Training and Fire Escape Plans

Once the fire risk assessment is completed, you should be able to devise a fire escape plan and fire safety measures for the entire premises. This includes the efficiency of the fire exits set up as well as the fire safety equipment that you will need for the building. The next step to that is basically carrying out the plan and purchasing the materials needed for it.

Another thing that you should give attention to is the participation of your people at risk, your staff and other people included, in the fire safety measures in your premises. You have to look into scheduling fire safety drills and training for your staff. Once or twice every year would be a good schedule.

Time is Not an Issue when it comes to Fire Safety

Managing fire risk assessment may be time-consuming. But you should always keep in mind that safety is a very important thing and important things take a lot of time and they should be a priority. Instead of risking your business’ assets and individuals, always prioritize safety by giving time and proper attention to it. In the end, it will be a benefit to you, to your people and to the public in general.

We hope this article encourages you to always be safe because we only live once. Have a safe day!

Please contact us with any questions you may have

 

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